Privacy Policy

Last Updated: November 2025

This Privacy Policy outlines how Stepping Stones Academy at the Woodlands Inc. (“we,” “our,” “us”) collects, uses, protects, and shares information obtained through our website and during participation in our programs. By using our website or enrolling a child in our academy, you agree to the practices described below.

1. Information We Collect

We collect personal information from parents, guardians, and website users in order to operate our childcare programs and communicate effectively. Information we may collect includes:

  • Parent/guardian names and contact information
  • Child names, ages, and enrollment details
  • Emergency contact information
  • Billing information when required for tuition or fees
  • Any health, allergy, or medical details voluntarily provided for child safety
  • Information submitted through website forms or email communication

2. How We Use Your Information

Information collected is used solely for operational, administrative, safety, and communication purposes. This includes:

  • Processing enrollment and providing childcare services
  • Communicating with families about schedules, activities, or emergencies
  • Managing billing and payments
  • Maintaining internal records required by state regulations
  • Sharing classroom updates with parents who join our private Facebook group

3. Photo and Media Use

With parental consent, we may take photos or videos of children during daily activities. These images may be shared in our private parent Facebook group or on our public page for informational or promotional purposes. Consent can be revoked at any time by contacting our office in writing.

4. Sharing Your Information

We do not sell or rent personal information. We only share information in the following situations:

  • When required by state licensing or childcare regulatory agencies
  • With emergency responders if safety requires it
  • With service providers who assist in operations (such as billing), strictly as needed
  • When required by law, court order, or government request

5. Data Security

We take reasonable steps to protect personal information from unauthorized access, disclosure, alteration, or loss. This includes secure recordkeeping practices and limiting access to staff who require information for operational purposes. However, no system is completely secure, and we cannot guarantee absolute security.

6. Website Data

Our website may collect basic technical information such as browser type, device type, or pages visited. This information is used only to improve website function and user experience.

Our website may contain links to external sites. We are not responsible for the privacy practices or content of third-party websites.

7. Children’s Privacy

We do not knowingly collect personal information online from children. Any information about children is collected directly from parents or legal guardians for enrollment and safety purposes only.

8. Access and Updates

Parents and guardians may request to review or update their personal information at any time by contacting our office. We will make reasonable efforts to update records promptly.

9. Changes to This Policy

We may update this Privacy Policy occasionally to reflect operational changes or legal requirements. Updates will be posted on our website, and continued use of our services constitutes acceptance of the revised policy.

10. Contact Information

For questions or concerns regarding this Privacy Policy, please contact:

Stepping Stones Academy at the Woodlands Inc.
169 Commerce Drive
Beaver, WV 25813
Phone: 304-255-1107
Email: secretary@steppingstonesacademywv.org

By using our website or enrolling a child in our programs, you acknowledge that you have read, understood, and agreed to this Privacy Policy.